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Municipalities After-School Activity Attendance Management System

After-School Activity Attendance Management System

An advanced information system developed to automate attendance tracking for non-formal education and sports activities, ensuring transparent fund allocation and efficient group management.

This system is designed for municipalities and educational or sports institutions seeking to digitalize attendance processes, improve service quality, and ensure factual control over facility usage and occupancy.

Parents Area

The parents self-service area brings together a child's activity schedules, assigned groups and other relevant information in one place. Data is updated in real time, so parents always see the latest information about ongoing activities and any changes to them.

Schedule Management

The system allows activity schedules to be planned and administered by group, teacher, room and activity time. Schedules can be viewed in day, week or month mode, and every change is propagated automatically across the system.

Attendance Marking and Mobile Application

A mobile application for teachers and coaches makes it possible to mark attendance quickly during the activity itself, using a phone or tablet. Attendance marking can be linked to GPS positioning, which ensures that data is recorded at the actual location of the activity. In some institutions, students can register their own arrival using a check-in validator (an electronic marking device), and all data is synchronised automatically with the central system.

Administration and Monitoring

The administration environment makes it possible to manage users, groups, schedules, activities and access rights in a single system. It also accumulates attendance and activity data, generates reports and monitors the system, enabling data-driven decisions.

After-School Activity Attendance Management System
After-School Activity Attendance Management System
After-School Activity Attendance Management System
After-School Activity Attendance Management System
After-School Activity Attendance Management System
After-School Activity Attendance Management System

System capabilities

Real-time attendance tracking

An intuitive interface for teachers and coaches to mark attendance directly from mobile devices using GPS verification or manual entry.

Automated reporting & analytics

Generation of detailed summaries regarding funding utilization, facility occupancy, and student participation rates for data-driven decision-making.

Audit trail & activity logs

A comprehensive "Action Log" that tracks every system change, ensuring full transparency and accountability for all administrative actions.

Interactive map

Visualization of institutions and activity locations for administrative convenience.

Notification system

Automated information on schedule changes or cancelled activities.

Facility & resource optimization

Advanced mapping of physical spaces (classrooms, sports halls) to prevent scheduling conflicts and ensure maximum efficiency of institutional infrastructure.

Modules and integrations

Modules
  • Group management module
  • Schedule module
  • Analytic module
  • Schools / Institutions
  • Attendees
  • Teachers
  • Change Requests
Integrations
  • Student registry
  • GPS Location
  • Electronic government gateway
  • Check-in Validators

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Which municipalities use this system

Kauno miesto savivaldybė
Kauno miesto savivaldybė

Have an idea? Let's turn it into reality!

Susisiekite su mumis ir kartu aptarsime, kaip ši sistema gali padėti jūsų savivaldybei dirbti skaidriau ir efektyviau.