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Electronic Forms and Biometric Signature System

Patient consents, employment contracts and other documents are completed on a tablet and signed by hand - with a stylus or a finger. The organisation builds its own forms from ready-made elements, and once signed, a PDF with the signature data is generated.

Signed documents are stored in the system and passed to the document management system.
View features
  • Forms built from ready-made elements
  • Signing on a tablet with a stylus or finger
  • PDF with signature details
  • Transfer to the document management system

What changes

  • Without the system: Documents are printed, signed by hand and scanned.
    With the system: The staff member fills in and signs the form on a tablet.
  • Without the system: When a template changes, Word documents are updated by hand.
    With the system: Forms are built from elements, without a programmer.
  • Without the system: Paper originals are kept in an archive.
    With the system: Once signed, a PDF with the signature data is generated.
  • Without the system: Signed documents are uploaded to the document management system by hand.
    With the system: The document is automatically transferred to the document management system.

Features

Element library

A form is built from ready-made elements in any order.

  • Text, input fields, dates, choices, classifiers, Yes/No
  • Agree / disagree blocks, tables and cards with nested elements
  • Signature field and a signature table for multiple signatories
  • The staff member confirms that the person's identity was checked against an ID document
  • Custom elements are saved and reused in other forms

Forms

All of the organisation's forms in one place, grouped by type.

  • Patient consents, employment contracts, job descriptions and more
  • An active form is locked - changes are made to a copy
  • Forms are assigned to departments
  • Forms and PDFs in two languages, for example Lithuanian and Ukrainian

Form settings

Each form has its own post-signing rules.

  • Once signed, the PDF is e-mailed to the employee
  • The signed form is transferred to the document management system
  • The PDF file name is built from form fields
  • PDF documents can be attached to a form

Form sets

Several documents for one employee - all at once.

  • A set is completed step by step: contract, confidentiality, consents
  • Data entered in one form is carried over to the others
  • A set can be prepared in advance and signed on a tablet
  • See which documents are signed and which are not yet

App and devices

Forms are filled in and signed on a tablet or phone.

  • Signature with a stylus or finger, with motion, speed and pressure data
  • The time, device and location are saved with the signature
  • The app also works offline; data is synchronised
  • Device list and app versions

Other modules

Signed forms

All signed documents, searchable.

  • Signed, partially signed, unsigned
  • Download PDFs individually or together
  • Signature location on the map

PDF documents

The final document is generated automatically.

  • Attached PDFs are merged into one
  • Signature data is embedded in the PDF
  • A document version for each signature

Multiple signatories

An employee, a manager or another person.

  • Each signature is recorded separately
  • Signature table in the document
  • See who has not signed yet

Document integrity

A signed document cannot be altered unnoticed.

  • Document and signature checksums
  • Encrypted with the organisation's certificate
  • Integrity check in the system

Permissions

Everyone sees what they need.

  • Administrator and document administrator
  • Department staff and managers
  • Forms by department

Notifications

Information for staff and app users.

  • System notifications
  • E-mail templates
  • User guide

Who it is for

  • For healthcare institutions

    Patient consents signed on a tablet.

  • For HR departments

    Employment contracts, annexes and consents without paper.

  • For companies with branches

    Documents are signed on site, even offline.

Integrations

Email

The signed PDF is sent to the employee.

Other systems

Signed documents are available via an API.

Frequently asked questions

Didn't find an answer? Write or call us - we'll be happy to help.

The organisation itself: an administrator builds the form from elements, no programmer needed.

A stylus or finger on a tablet or phone. Along with the signature, its motion, speed and pressure data, the time and the device are saved.

No. It is a handwritten signature on a tablet: in addition to the image, the writing motion is saved, so the signature can be compared later. For documents where the law requires a qualified electronic signature, other tools are used.

Yes. The app also works offline, and data is synchronised once the connection is restored.

A PDF is generated and saved in the system; it can be e-mailed to the employee and transferred to the document management system.

Yes. A form can have several signature fields or a signature table, and each signature is recorded separately.

We will show you how to sign a document on a tablet

In a short demo we will build a form, show the signing and the final PDF, and discuss which documents to move first.

+370 657 58414